Hardware - keeping on track

  • Blog
  • 16 / 03 / 17
  • By kloc

In the modern world companies depend more heavily on IT assets and hardware than ever before. As such it is becoming more and more difficult for an organisation to keep track of all IT assets, particularly hardware and hardware waste.

It is becoming common place for members to staff to struggle with more complex systems, for a company to lose track of hardware and to run into a number of complicated issues on hardware waste. These issues can lead to unnecessary downtime, decreased productivity, increased chances of data breaches and missed opportunities to make money from the reuse of redundant equipment.

However, with a robust asset management policy in place most companies can avoid the issued outlined above and ensure its IT infrastructure is managed, maintained and tracked in the most efficient manner.

Below I am happy to share with you some vital steps you need to take to ensure you are handling your hardware assets in the best possible way.

1: Plan disposal

Hardware disposal used to be as simple as throwing out old equipment but that has all changed. Companies now face huge financial penalties for data breaches meaning disposal must be carried out in a safe and secure fashion. The most efficient way to ensure safe disposal is in the planning.  Hardware asset management identifies when equipment is nearing the end of its life so organisations can organise and plan appropriate disposal.  Good management includes the physical destruction of all data, data back up and ethical disposal and recycling of equipment.

2: Regularly maintain

Effective hardware asset management ensures all equipment is tracked so companies know when assets need servicing or repair, saving long term costs.

3: Identify your needs from the outset

It is essential to map out IT needs from the outset. Good asset management allows you to identify any potential compatibility issues between network devices and your hardware and software.

4: Track, track and track

Hardware asset management is also an effective tool in tracking down missing hardware. All assets can be uniquely tagged for immediate identification. When assigned to a specific person or department it is simple to identify who has responsibility for and access to the missing items.

5: Elimination

A key questions organisation should ask themselves is do they need all the hardware they possess. Having too much equipment can lead to unnecessary costs. Just think, how the costs mount up; purchase price, operation costs, maintenance repair and disposal.  Good hardware asset management will ensure all personel and departments will have all the equipment they need but will also eliminate unnecessary purchases and associated costs.

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